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April 17, 2026 Special Meeting Minutes

The Board of Commissioners of the Beaufort Housing Authority convened a special meeting on Friday, April 17, 2026. at 11 a.m., via virtual meeting. The meeting was called to order by Chair Ethan M. James, and upon roll call those present and absent were as follows:

Commissioners Present: 

  • Chairman Ethan James
  • Vice Chair Marilyn Harris
  • Commissioner William Achurch
  • Commissioners Natassia Allen

Commissioners Not Present: 

  • Commissioner Linda Robinson
  • Commissioner Janie Glover

Staff and Guests attending the meeting including the following: 

Staff: None

Guests:

  • Ronald T. Scott, Legal Counsel, Haynesworth Sinkler Boyd, P.A. (via Zoom);
  • Sheila Jones, Selenium Consulting (via Zoom)

Call to Order and Roll Call 
Chairman James called the meeting to order, took roll, and a quorum was recognized. 

Freedom of Information Act Statement 
The board confirmed that the meeting was publicly noticed, posted, and distributed in compliance with the South Carolina Freedom of Information Act.

Adoption of Agenda 
Commissioner Allen moved to adopt the agenda. Commissioner Achurch seconded the motion. The motion passed unanimously. 

Public Comment
None.

Executive Session 
Commissioner Harris moved to enter executive session for discussion and receipt of legal advice regarding contractual negotiations for the ground lease and redevelopment of affordable housing sites pursuant to S.C. Code Ann.30-4-
70(a)(2). Commissioner Achurch seconded the motion. The motion passed unanimously.

The board entered executive session.

Commissioner Achurch moved to exit executive session. Commissioner Allen seconded the motion. The motion passed unanimously, The Board returned to open session.

Possible Votes as a Result of Executive Session 
The Board considered approval of the options to ground lease Sandalwood Terrace and Marsh Point properties.

Commissioner Allen made a motion regarding approval of the two properties. Commissioner Achurch proposed an amendment to the motion to approve the option to lease documents for Sandalwood Terrace and Marsh Point and authorize the Board Chair to execute all necessary documents subject to final review by legal counsel.

The amendment to the motion was approved unanimously.

Commissioner Achurch then moved to approve the motion as amended. Commissioner Allen seconded the motion. The motion passed unanimously.

Questions and Comments: Next Regular Meeting 
Discussion was held regarding coordinating execution of the documents through DocuSign and ensuring communication among legal counsel, the developer, and Board leadership regarding finalized execution documents.

The next regular meeting Of the Board Of Commissioners was scheduled for April 22, 2026, at 5:00 p.m. at the BHA Conference Room.

Adjournment 
Commissioner Achurch moved to adjourn the meeting. Vice Chair Harris seconded the motion. The motion passed unanimously. The meeting was adjourned.